February 18, 2020
Administrative Circular No. 206: Revised 2019-2020 Processing Deadlines; School Principals, Child Development Center Administrators, Division and Department Heads
Attachment 1: Expiring Resources
Attachment 2 : Vendors List
Attachment 3 : eProcurement Pint of Contact List
February 12, 2020
Site Operations Circular No. 1033: District Expectations for AVID Implementation and Guidelines for Establishing a New AVID Site; for All Administrators, AVID Site Coordinators, AVID Elective Teachers
Attachment 1: SDUSD AVID Certification Checklist
February 11, 2020
Administrative Circular No. 205: Middle Level Promotion Exercises and Certificates; for Principals, Secretaries, Financial Clerks
Attachment 1: Middle Level Promotion Exercises Form
Attachment 2: Middle Level Certificate of Promotion Form
Administrative Circular No. 204: Elementary Promotion Exercises; for Elementary Principals
Attachment 1: Elementary Promotion Exercises Form
Site Operations Circular No. 2015: End-of-Course Examinations for Honors-Level Courses; for High School Principals and Vice Principals; High School Counselors, High School Honors Teachers
Site Operations Circular No. 2013: Process for Determining Academic Distinction; for High School Principals, Vice Principals, Counselors, and Registrars
February 4, 2020
Administrative Circular No. 45: Revised 2020 Summer School and Extended School Year (ESY) Certificated Applications; for Traditional School Site Administrators, Year Round Site Administrators, Division and Department Heads, Managers, San Diego Education Association Representatives, Child Development Center Administrators, Certificated Staff and Area Superintendents
Attachment 1: 2020 Summer School Apply on eRecruit
January 31, 2020
Administrative Circular No. 44: Classified School Employees' Week Board Recognition; for Site Principals, Vice Principals, Division and Department Heads, Child Development Center Administrators, Governance Team Chairpersons and School Site Council Chairpersons
Administrative Circular No. 43: After-Hours Alarm Monitoring Changes at School Police Services (School Police); for All Persons Working on San Diego Unified School District (District) Property After Hours
Attachment 1: After-Hours Access Procedure
January 29, 2020
Administrative Circular No. 42: Joint High School Diploma Program: Option 2 process for Continuation High Schools; for All Continuation High School Administrators, Counselors and Registrars
Attachment 1: Joint HS Diploma Prog Opt 2 Evaluation Form
January 24, 2020
Administrative Circular No. 41: Transitional Kindergarten (TK) Assignments; for All Certificated Staff
Attachment 1: Affidavit to Teach Transitional Kindergarten
January 15, 2020
Administrative Circular No. 38: Job Share Program; for All Certificated Staff
Attachment 1: Job Share Enrollment form 2020-21
Attachment 2: Health Benefits for Job Share Assignment
Attachment 3: Health Benefits for Job Share/Reduced Workload Assignment Only
Attachment 4: Healthy Benefits Information
Administrative Circular No. 39:Reduced Workload Program; for All Certificated Staff
Attachment 1: CalSTRS - Reduced Workload Program Guidelines
Attachment 1A: New Applicant Form
Attachment 2: Continuing Reduced Workload Agreement 20-21
Attachment 3: 2020-21 Reduced Workload Enrollment
Attachment 4: Healthy Benefits Information
Administrative Circular No. 40: Spring 2020 Administration of the Fitnessgram PF Assessment for Grades 5, 7 and 9; for All Principals; Head Counselors; Physical Education Department Chairs; Site Test Coordinators; Teachers of Physical Education in Grades 5, 7, and 9; and JROTC/NROTC, Spring Sports, Cheerleading, Marching Band, and Flag/Drill Team Instructors
Attachment 1: Spring 2020 Fitnessgram Roster
January 14, 2020
Administrative Circular No. 206: Senior HS Graduation Prep; for All Senior High School Principals
Attachment 1: Prin Sig Pref & Diploma Covers
Attachment 2: 2020 SR High Commencement Program
January 1, 2020
Information Circular No. 506: Mileage Reimbursement Rate 2020; for All Employees
December 18, 2019
Site Operations Circular No. 2020: 2019-2020 Unlocking the Genius (UTG) Experience; for All Administrators and Site Counselors serving students grade 6-12
December 13, 2019
Administrative Circular No. 210: Summative ELPAC Training: Spring 2020; for all Principals
Attachment 1: ELPAC Moodle Training Website
Attachment 2: Training Schedule
Attachment 3: On-site Viewing of Group Administration Training Video
Attachment 4: ELPAC Security Affidavit
Attachment 5: Group Administration Sign-In
Site Operations Circular No. 2018: Caps and Gowns, 2019-20 School Year; for all High School Administrators, Financial Clerks
Site Operations Circular No. 2005: Student Participation in Commencement and Other Senior Activities; for High School Principals, Vice Principals, Counselors, Area Superintendents, and High School Registrars
Site Operations Circular No. 2023: 2019-20 Process for Senior Grading, Transcript Distribution, Grad Doc Completion, and District Exit Verification; for High School Principals, Vice Principals, Counselors, High School Registrars, Site Techs, and Area Superintendents
Site Operations Circular No. 2002: Guidelines for Grade Suppression; for All Secondary Administrators, Head Counselors, Registrars, and Site Technicians
Site Operations Circular No. 2004: Guidelines for Grade Replacement; for All Secondary Administrators, Head Counselors, Registrars, and Site Technicians
December 9, 2019
Site Operations Circular No. 1013: Guidelines for Keys and Walkie-Talkie Radios for SDEA Members; for all Principals, Vice Principals, Division and Department Heads; Area Superintendents
Attachment 1: Guidelines for Keys
Attachment 2: Guidelines for Walkie-Talkie Radios
December 3, 2019
Administrative Circular No. 207: Procurement of Facilities, Equipment, and Services for High School Graduation and Middle Level Promotional Exercises; for Area Superintendents, Middle Level and Senior High Principals
Attachment 1: Procurement Form
Administrative Circular No. 208: School Health Profiles; for Principals
Site Operations Circular No. 2007: Early Graduation from High School; for High School Site Administrators, High School Counselors, and High School Registrars
Attachment 1: Early Graduation Request Form
Site Operations Circular No. 2006: Verification of High School Graduation Requirement Completion for Students Attending Alternative Sites; for all High School Administrators, High School Counselors, and High School Registrars
Attachment 1: Alternative Site Verification Form
Site Operations Circular No. 2014: Principal's Certification of Graduates; for all High School Administrators and High School Registrars
Attachment 1: Certification Form
Attachment 2: Waiver of Requirements Form
November 8, 2019
Site Operations Circular No. 2010: Special Accommodations Request for ACT & College Board Testing (SAT, PSAT/NMSQT, AP); for High School Site Administrators & Testing Coordinators
Attachment 1: SDUSD Testing Accommodations Coordinator Responsibilities 2019-2020
Attachment 2: 2019-2020 ACT Test National Test Dates & Special Testing Dates & Deadlines
Attachment 3: 2019-2020 College Board Tests (SAT & PSAT/NMSQT & AP) Testing Dates & Deadlines
November 7, 2019
Site Operations Circular No. 2015: End-of-Course Examinations for Honors-Level Courses; for Senior High School Principals and Vice Principals; Area Superintendents
November 1, 2019
Administrative Circular No. 35:Certificated Staff Category I and III Leave of Absence Applications for 2020-2021 School Year: for Principals, Division and Department Heads, Certificated Staff Members and San Diego Education Association Representatives
Administrative Circular No. 36: Catastrophic Leave Bank Open Enrollment donation Period and Opt Out Form: for All Employees
Administrative Circular No. 37: Evaluation of Management and Supervisory Employees Including Vice Principals: for Area Superintendents, School Principals, Vice Principals, Division and Department Heads
October 28, 2019
Administrative Circular No. 209: School Climate, Social-Emotional & Mental Health, and Learning Supports & Engagement Survey System (CAL-SCHLS); for Elementary, Middle/Junior, and Senior High School Principals
October 23, 2019
Site Operations Circular No. 2032: End-of-Course Examinations for Honors-Level Courses: for High School Principals and Vice Principals; High School Counselors, High School Honors Teachers
October 21, 2019
Administrative Circular No. 33: Distribution of Pay Warrants for November and December 2019: All Employees
October 11, 2019
Administrative Circular No. 32: Mandatory Posting Requirements: All School Principals, Child Development Center Administrators, Division and Department Heads
Attachment 1: Occupational Medical Facilities - Mandated Poster
October 10, 2019
Administrative Circular No. 31: Districtwide Earthquake Drill; for All Site Administrators, Department Managers
Attachment 1: Earthquake Drill Checklist
Attachment 2: ICS Form #03 - Student Accountability
Attachment 3: ICS From #08 - Staff Accounting/Status Report
October 1, 2019
Administrative Circular No. 30: 2020 Open Enrollment for Medical/Dental/Vision/FSA/Additional Supplemental Life Insurance Plans; for All Benefits Eligible Employees in Paid Status in Monthly Salaried Positions
Site Operations Circular No. 2031: Personal Leadership Training Course; for High School Principals and Site Counselors
Administrative Circular No. 216: 2019-2020 GPA Upload for CalGrant & FAFSA Submission; for High School Principals, Counselors, and Registrars
Site Operations Circular No. 2024: 2019 Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT); for High School Principals and Vice Principals; Area Superintendents
September 26, 2019
Site Operations Circular No. 1012: Enrollment Options Online Application for 2020-21 School Year; for All Principals, Vice Principals, Counselors, Site Enrollment Staff
Attachment 1: Parent Letter English
Attachment 2: Parent Letter Spanish
September 25, 2019
Administrative Circular No. 29: Site Teacher of the Year Nominations; for Principals, SDEA Site Representatives, Teachers and CDC Administrators
UPDATE: Due date for Site Teachers of the Year nominations is now Friday, January 31, 2020, 5pm.
September 24, 2019
Administrative Circular No. 28: 2019-20 Site Parent and Family Engagement Policy and School Parent Compact; District Guidelines for implementation of the San Diego Unified School District Parent Involvement Policy; for Principals, School Site Council (SSC) Chairpersons, and Area Superintendents
Attachment 1: SSC Responsibility Checklist for 2019-20
Attachment 2: Annual Title I Parent Meeting Planning Agenda for 2019-20
Attachment 3: Sample - Annual Title I Parent Meeting Agenda
Attachment 4: Annual Title I Parent Meeting PowerPoint for 2019-20
Attachment 5: San Diego Unified School District Parent and Family Engagement Policy (Guidelines for Implementation of the San Diego Unified School District Parent Involvement Policy) ** Other languages available here: https://www.sandiegounified.org/bylaws-and-related-resources
Attachment 6a: Template - Title I Site Parent and Family Engagement Policy – English
Attachment 6b: Template - Title I Site Parent and Family Engagement Policy – Spanish
Attachment 6c: Template - Site Parent and Family Engagement Policy – English
Attachment 6d: Template - Site Parent and Family Engagement Policy – Spanish
Attachment 7a: Template – Title I School Parent Compact – English
Attachment 7b: Template – Title I School Parent Compact – Spanish
Attachment 7c: Template - School Parent Compact – English
Attachment 7d: Template - School Parent Compact – Spanish
Attachment 8: Annual Requirements for Title I Schools Verification Form for 2019-20
Attachment 9: Financial Planning, Monitoring and Accountability Contact Information for 2019-20
Attachment 10: Title I Schools for 2019-20
Administrative Circular No. 27: Modification of Site Plans for 2019-20 School Year; for Principals, Area Superintendents Division and Department Heads
Attachment 1: Major Categorical Fuds Spending Guidelines 2019-20
Attachment 2: 2019-20 School Plan for Student Achievement Recommendations and Assurances
Attachment 3: Financial Planning, Monitoring and Accountability Department 2019-20 Contact Information
Attachment 4a: WASC Recommendations 2019-20 EXAMPLE
Attachment 4b: WASC Recommendations 2019-20 TEMPLATE - Appendix F
Attachment 5a: SPSA Title I Assessment and Evaluation (English/Spanish)
Attachment 5b: Non-Title I Assessment and Evaluation (English/Spanish)
Attachment 6: SPSA Assessment and Evaluation Example
Attachment 7: SSC-SPSA Checklist and Timeline
Attachment 8: SPSA Hands-On workshops and Open Lab Schedule
Administrative Circular No. 26: School Site Council (SSC) Membership Rosters and Training for the 2019-20 School Year; for All Principals, School Site Council (SSC) Chairpersons, Area Superintendents, Division and Department Heads
Attachment 1: Sample(s) and Template(s) - 2019-20 SSC Membership Roster
Attachment 2: Sample - SSC Bylaws (review, revise, or develop)
Attachment 3a: Sample - SSC Meeting Agenda
Attachment 3b: Sample - SSC Meeting Minutes (documenting election results and new SSC Members)
Attachment 3c: Sample - SSC Meeting Sign-in Sheet
Attachment 3d: Sample - SSC Meeting Sign-in Sheet Template
Attachment 4: 2019-20 DAC General Meetings - English/Spanish
Attachment 5: 2019-20 DAC Executive Meetings - English/Spanish
Attachment 6: SSC Responsibilities Checklist
Attachment 7a: 2019-20 SSC/DAC Timeline Flyer - English
Attachment 7b: 2019-20 SSC/DAC Timeline Flyer - Spanish
Attachment 8: School Site Council Training Flyer
Attachment 9: Financial Planning, Monitoring and Accountability Contact Information 2019-20
Attachment 10: Uniform Complain Procedures (UCP) Annual Notice - English/Spanish
Attachment 11: Robert's Rule Cheat Sheet
September 23, 2019
Administrative Circular No. 25: Site and District-Level English Learner Advisory Committees; for All School Principals
Attachment 1: 2019-2020 ELAC Response Form
Attachment 2: Steps for Delegating ELAC's Responsibilities to the SSC
Attachment 3: 2019-2020 DELAC Meeting Schedule
Administrative Circular No. 24: Support for At-Risk Students at the Elementary Level (Intervention Plans); for Principals, Vice Principals, and Teachers of Elementary Student Division and Department Heads; Area Superintendents
Attachment 1: At-Risk Identification, Intervention, and Support Timeline
Attachment 2: Literacy Performance Expectations for All Students
Attachment 3: Mathematics Performance Expectations for All Students
Attachment 4a: Elementary Learning Contract 2019-2020 English
Attachment 4b: Elementary Learning Contract 2019-2020 Spanish
September 12, 2019
Administrative Circular No. 23: Prohibited use of District Facilities or Employee Time for Campaign Activities; for All Principals, Division and Department Heads, Child Development Center Administrators, Governance Team Chairpersons and Chairs of School Site Councils
September 10, 2019
Administrative Circular No. 22: Updating Comprehensive Safety Plan (CSSP) and Emergency Response Box (ERB); for Principals, Division and Department Heads and Child Development Center Administrators
September 5, 2019
Administrative Procedure No. 21: Federal Impact Aid Survey to be Conducted on October 2, 2019; for All School Principals and Child Development Center Administrators
Attachment 1: Table of Contents
Attachment 2: Principals and Site Impact Aid Coordinators Memo
Attachment 3: General Information for District Employees
Attachment 4: Site Action Plan
Attachment 5: Federal Survey Form Report PowerSchool Handbook
Attachment 6: Principal's Certification of Federal Survey Form
Attachment 7: Principal's Certification of Special education Student Information
Attachment 8: Teacher Memo
Attachment 9: Check List for Teachers
Attachment 10: Parent Letter English
Attachment 11: Parent Letter Spanish
Attachment 12: Parent Letter Somali
Attachment 13: Hints: Successful Collection of Survey Forms for Coordinators
Attachment 14: Partial Federal Property List
September 3, 2019
Administrative Circular No. 20: Reclassification Process for Classified Employees; for All Division and Department Managers, Supervisors and Site Administrators
Attachment 1: Position Reclassification: What's it all about?
Attachment 2: Administrative Procedure 7540
August 29, 2019
Administrative Circular No. 19: Classified Staff Performance Evaluation; for Area Superintendents, School Principals, Vice Principals, Division and Department Heads, and Site Representatives of the Paraeducators Bargaining Unit, Office-Technical and Business Services Bargaining Unit, and Operations-Support Services Bargaining Unit
Attachment 1: Performance Evaluation Report for Classified Paraprofessional Personnel
Attachment 2: Performance Evaluation Report for Classified Personnel (except Paraprofessional)
Attachment 3: Job Aid - Classified Evaluations Report
Attachment 4: Job Aid - Entering Evaluations into PeopleSoft
Administrative Circular No. 18: Certificated Staff Performance Evaluation; for Area Superintendents, School Principals, Vice Principals, Division and Department Heads, and San Diego Education Association Representatives
Attachment 1: Evaluation Timelines
Attachment 2: Summary Evaluation Report
Attachment 3: Evaluation Worksheet
Attachment 4: Evaluation Addendum
Attachment 5: How to Run Evaluation Report
Attachment 6: Entering a Performance Evaluation Summary into PeopleSoft
Administrative Circular No. 17: Labor Code - Lactation Accommodations; for Area Superintendents, School Principals, Vice Principals, Division and Department Heads
Attachment 1: Workplace Breastfeeding Support in California
Attachment 2: Apoyo para Amamantar en el Lugar Laboral en California
August 28, 2019
Information Circular No. 505: Annual Notice of Process for Reporting Incidents of Board Member Directives or Unprofessional Conduct; for All District Employees
Administrative Circular No. 16: 2019 Community Service Association (CSA) Campaign; for Area Superintendents, Site Administrators, Division and Department Heads
Attachment: CSA Board of Directors' Grant Allocations, CSA Donor Designations, CSA Holiday and Other Gifts - 2018-19
Administrative Circular No. 218: Senior High School Commencement Exercise Location; for Senior High School Principals
Attachment: Senior High School Commencement Exercise form
August 26, 2019
Information Circular No. 504: Guidance on Club Sports; for Senior High School Principals and Vice Principals; Middle School Principals and Vice Principals; Area Superintendents
Attachment: Assumption of Potential Risk and Release of Liability Agreement for Voluntary Activity
Administrative Circular No. 15: Annual Employee Notifications; for All District Supervisors, Managers, Site Administrators, Directors & Chiefs
August 22, 2019
Administrative Circular No. 14: Designation of Site Gifted and Talented Site Team Leader and Parent District Advisory Council Member; for All School Principals, Division and Department Heads
August 19, 2019
Administrative Circular No. 13: Mandatory Posting Requirements; for All School Principals, Child Development Center Administrators, Division and Department Heads
Attachment: Family Care and Medical Leave and Pregnancy Disability Leave
Information Circular No. 503: Interdistrict Attendance Permit; for Principals, Vice Principals, Counselors and Enrollment Staff
Attachment A: Sample First Letter of Warning for Interdistrict Attendance Permit Revocation
Attachment B: Sample Revocation Letter of Interdistrict Attendance Permit
Site Operations Circular No. 2027: Parental Notification of Comprehensive Sexual Health and HIV Prevention Instruction; for Principals, Grades 6-12
Attachment: 2019-20 Sexual Health Education Parent Notification Verification Form
Site Operations Circular No. 2026: Required Sexual Health Education and Professional Development, Grades 6-12; for Principals, Grades 6-12
Site Operations Circular No. 1011: Informal site Initiated Placement (ISIP); for Principals, Vice Principals, Counselors and Enrollment Staff
Attachment: Informal School Initiated Placement (ISIP) Form
Site Operations Circular No. 1010: School Bus Emergency Procedures and Passenger Safety Instructions; for Senior High School Principals
Attachment: School Bus Emergency Procedures and Passenger Safety Instructions
August 16, 2019
Site Operations Circular No. 1009: Bus Safety Education Program for 2019-20; for Elementary School Principals and Child Development Administrators
Attachment 1: School Bus Safety Program/Bus Evacuation Schedule
Attachment 2: Bus Safety Education Parent Letter English
Attachment 3: Bus Safety Education Parent Letter Spanish
Attachment 4: REVISED School Bus Safety Instruction and Emergency Bus Evacuation Report
Site Operations Circular No. 1008: Bus Safety Drill Instructions; for Middle Level School Principals
Attachment: Bus Evacuation Schedule Middle Schools 2019-2020
Site Operations Circular No. 1007: Opening of School - School Choice; for Principals, Vice Principals, Counselors and Enrollment Staff
Attachment 1: 2019-2020 Enrollment Options Application
Attachment 2: 2019-2020 Enrollment Options Application (Spanish)
Administrative Circular No. 11: Verification of Residence for Enrollment Purposes; for Principals, Vice Principals, Counselors and Enrollment Staff
Attachment 1: Declaration of Residency
Attachment 2: Caregiver's Authorization Affidavit
Administrative Circular No. 10: Transfer Options for Victims of Violent Crimes; for Principals and Vice Principals
Attachment 1: Transfer Options Victims Letter
Attachment 2: School Transfer Option Parent Request Form
Administrative Circular No. 9: Enrollment of International and Nonimmigrant Students; for Principals, Vice Principals, Counselors and Enrollment Staff
August 13, 2019
Administrative Circular No. 8; Initial ELPAC Training: 2019-2020 School Year; for All Principals
Attachment: Initial ELPAC 2019-2020 Training Schedule
Administrative Circular No. 7, Grades 9-12 Sufficiency of Instructional Materials for 2019-2020 School Year and compliance with Williams Legislation; for All Principals of Senior High and Atypical Schools (not subject to Williams site visits), Division and Department Heads
Attachment A: Instructional Materials Sufficiency Survey Grades 9-12
Attachment B: Principal Verification Statement of Instructional Materials Sufficiency
Attachment C: Williams Science Lab Equipment Worksheet
Administrative Circular No. 6, Grades 6-8 Sufficiency of Instructional Materials for 2019-2020 School Year and compliance with Williams Legislation; for All Principals of Middle Level and Atypical Schools (not subject to Williams site visits), Division and Department Heads
Attachment A: Instructional Materials Sufficiency Survey Grades 6-8
Attachment B: Principal Verification Statement of Instructional Materials Sufficiency
Administrative Circular No. 5: Grades K-6 Sufficiency of Instructional Materials for 2019-2020 School Year and compliance with Williams Legislation; for Principals of Elementary and Atypical Schools (not subject to Williams site visits), Division and Department Heads
Attachment A: Instructional Materials Sufficiency Survey Grade K-6
Attachment B: Principal Verification Statement of Instructional Materials Sufficiency
July 30, 2019
Administrative Circular No. 4: Board President Scholarship; for Monthly Classified Employees
Attachment 1: Board President's Scholarship Award Application
Attachment 2: Board President Scholarship Award Applicant Reference
Administrative Circular No. 3: Declaration for Trespass Law; for Area Superintendents and All School Principals
July 23, 2019
Site Operations Circular No. 1006: 9th Grade Athletic Probationary Period; for Senior High School Principals, Vice Principals, and Athletic Directors; Middle School Principals
Attachment 1: Athletic Probationary Contract
Attachment 2: Student Grade Check
July 17, 2019
Administrative Circular No. 2: Policy Regarding Accommodations For Parents/Guardians with Disabilities; for Principals, Site Administrators and Site 504 Coordinators
Attachment 1: Policy
Attachment 2: Signature Form
Site Operations Circular No. 1005: Testing Calendar Information for the 2019-2020 School Year; for Principals, Vice Principals, Testing Coordinators, and School Site Personnel involved in testing
Attachment 1: 2019-2020 Testing Calendar, Traditional Calendar Schools
Attachment 2: 2019-2020 Testing Calendar, Year-Round Calendar Schools
July 15, 2019
Site Operations Circular No. 1004: 2019-2020 Designation of Teacher Preparation Days; for Principals, Division and Department Heads, and SDEA representatives
Attachment: 2019-2020 Certificated Calendar, Traditional
Attachment: 2019-2020 Certificated Calendar, Year-Round
July 9, 2019
Site Operations Circular No. 1003: Accommodations to Parents/Guardians with Disabilities; for Principals, Division and Department Heads
July 2, 2019
Site Operations Circular No. 1002: Long-Term Suspensions, Cumulative Suspensions Exceeding 10 Days, or Expulsions of Student with a 504 Plan; for Principals, Site Administrators Site 504 Coordinators, 504 Team Members
Site Operations Circular No. 1001: Short-Term 504/ADA Physical Access Accommodations for Students with Temporary Disabilities; for Principals, Site Administrators, Site 504 Coordinators, Problem-Solving Team Members
Site Operations Circular No. 1000: Request for Student Transportation Under Section 504/American with Disabilities Act (ADA); for Site Administrators, Division and Department Head, Site 504 Coordinators, District Counselors, Nurses, Site Transportation Liaisons
Administrative Circular No. 1: Section 504 of the Rehabilitation Act; for All School Principals, Division and Department Heads